Instructions for entering grades

1. Grade Sheets

You are to create a "grade sheet" for each assignment for which the students are graded. This is very easy.

Each grade sheet has a name, such as lab1, and consists of a list of the students and the grade the student is given on that assignment.

To start a new grade sheet, choose Create a new grade sheet from the main menu and then choose [Next>] at the bottom of the menu page.

The web-based program will already know the base part of the name. You will provide a short descriptive suffix to the name for each assignment. For example, to make a grade sheet named lab2 you would enter 2 in the blank after the word lab. As another example, to make a grade sheet named quiz2a you would enter 2a in the blank after the word quiz.

Spaces and slashes (either kind) are not allowed in the names.

2. Filling out Grade Sheets

After creating a new grade sheet as described above, you can check the button labelled Modify and/or Submit for the sheet you want to edit. Then click [Next>] to enter grades into the sheet.

Read this carefully:

Only the following grades are acceptable:

• A number consisting of a string of 1 or more digits optionally followed by a decimal point followed by a string of 1 or more digits. Negative grades are not allowed. Scientific notation is not allowed.
• If a student has an excused absence on an assignment, click the checkbox between the grade input field and his name. The assignment will not be averaged into the student's grades.
• VERY IMPORTANT: If the student has an unexcused absence, or otherwise did not do the assignment, leave the grade input field blank. Please understand this point: Do not assign a grade of zero for missed work, instead leave the grade blank. The student will still get a zero on the assignment, but an indication that the assignment was missed will also be present on his grade report.

3. Saving and Submitting Grade Sheets

At the bottom of the Edit Grade Sheet form are the following buttons:

Reset This Form

This restores the form to the state it had when you entered it. Be careful, because your changes are discarded when this is chosen.

Clear All Grades

This clears all the grades. You will be asked to confirm this choice.

Delete This Sheet

This permanently removes the grade sheet. Be very careful, since it cannot be restored. You will be asked to confirm this choice. You cannot delete a grade sheet after it has been submitted.

Re-Name This Sheet

This allows you to change the name of a grade sheet. This is useful if you make an error in the name of a grade sheet when you create it. You cannot re-name a grade sheet after it has been submitted.

Save This Sheet

This choice saves the grade sheet and returns you to the main menu. You can go back and continue editing the grade sheet later. You will not be allowed to save a grade sheet if any of the grades are not allowable as described above.

Submit This Sheet

After you have finished entering all the grades, you may Submit the grade sheet. This sends the grade sheet to the instructor for inclusion in a student's grades. If you find that you want to change a grade after the sheet has been submitted, you may do so. You will not be allowed to submit a grade sheet if any of the grades are not entered, or if any are not allowable as described above.

4. Security.

You are responsible for all information entered under your name and password. Do not allow anyone else to discover your name and password for this software. Do not configure your browser to save your password, and always close and completely shut down your browser after you finish entering grades. If you find that someone else has been using your password, please report it immediately by sending mail to the instructor immediately.